This track deals with studying all aspects affecting the issues related to organization, management, and administrative staff, including all administrative issues (policies, rules, regulations, and procedures which have an impact on the performance of the human force) in the higher education institutes, as well as the organizational and administrative aspects relating to the facilities and infrastructures supporting the educational process.
The issues of organization and management in the higher education system in the Kingdom are considered as two of the most essential issues, which are facing it, and cause many problems that might hinder its performance level. Hence, it is necessary to evaluate the administrative system and structure (rules, regulations, policies, and procedures) in the higher education institutes, and how to enhance it, and indicating the issues and trends affecting them, and suggesting the best methods to improve the administrative system in the higher education institutes as well.
This study in general, aims at reviewing and evaluating the situation and characteristics of organization and management, its trends, impact on higher education, and the outputs of the educational process in its institutes. The additional objectives of the study are represented in the following:
Describing the current situations for the organization and management in the higher education institutes.
Diagnostic and comparative studies should be done, which includes surveying the human abilities, and the organizational and administrative policies ands systems, operations, and procedures, and its quality and capability, its areas of strength and weakness, opportunities and challenges, and its impact on the higher education in terms of quality and quantity.
Evaluating and improving the administrative operations, and designing the organizational hierarchy for various higher education institutes.
Suggesting methods for increasing the capability and efficiency of the organization and management for an efficient reaction towards the current higher education needs, futuristic needs, and the harmony with the development demands and the international inventions.
The scope of this study includes revising and evaluating the experience in the Kingdom, international experiences, and predicting the performance and capability of the organization and management (policies, regulations, rules, and procedures) in all aspects of higher education system and all related administrative structures. Moreover, the scope of the study should comprise –at least- the following:
Having an idea about the administrative and helping structures in higher education institutes, and revising its internal qualification, and all administrative rules and procedures concerning the staff in the higher education institutes, which includes:
The rules, policies, regulations, and procedures controlling the way of life and the scientific and practical environment, and its effect on the higher education institutes, and its developmental methods.
The rules, policies, regulations, and procedures that control financial compensation and incentives and evaluation and promotion policies, all in light of recent developments in order to attract and keep qualified professional working for universities.
Revising the methods and mechanisms related to the morale of human resources, and taking into consideration the problems of the loss of unsatisfied professionals from the higher education institutes.
The rules, policies, regulations, and procedures controlling the technical training and development, and developing the human resources of the helping and administrative structure in the higher education institutes.
Forming the organizational structure, and organizing the internal administrative operations in the higher education institutes.
The rules, policies, regulations, and procedures required for evaluating the higher education administration, and to enhance the efficiency and quality of the supervising parties, and the coordination among them.
The rules, policies, regulations, and procedures concerning the role of the higher education council and various governmental sectors and its relation with the higher education system, and its impact on it via policies, instructions, reference, demands, priorities, etc.
The rules, policies, regulations, and procedures concerning the country's trends towards increasing the internal authority in universities, and studying the authorities and its distribution among the institutes and the foreign official sectors and the boards of the educational institutes.
The rules, policies, regulations, and procedures concerning the level of coordination and cooperation between the higher education institutes, and its need for development.
Methods for improving the level of coordination and cooperation between the higher education institutes.
The information used for the study should be complete and authorized. In addition, the study needs the contribution of both stakeholders and the audience via convening seminars, workshops, and intensive brainstorming meetings.
A qualified and skillful team should be formed, and the team shall consult international experts -when needed- in order to complete the study as requested. Moreover, the established scientific procedures should be used in satisfying the needs of the study.
The study’s perspective for the future should comprise the duration of the plan for the coming 25 years (i.e. until the year 2032).
The basic components of this study should be indicated accurately, and studied in terms of the various changes, indicators, and both local and international criteria, in addition to the Kingdom’s development including the economical, social, demographic, technical, and scientific aspects, as well as the requirements of consecutive national development plans.
Literature, theoretical concepts, international experience, and best practices should be reviewed for not fewer than five higher education information technology experiences from different countries of varying development records. The characteristics of those experiences, the reasons for their positive and negative outcomes in the study, as well as the possibility and the way of applying their positive outcomes, and dealing with the findings in the Kingdom effectively, all should be previewed.
The current situation should be studied by reviewing the different aspects of this study, such as challenges and problems, different phenomena, supply and demand, and the effects of different operations in higher education institutes that are related to the study.
The conditions of higher education institutes in the Kingdom should be compared and contrasted within the framework of this study locally, and then compared with international experiences and against educational standards.
Various aspects of the current situations should be analyzed, and the efficiency of related policies and methods should be estimated. In addition, the vital methods required for developing the higher education system should be identified in order to achieve synchronization with the developmental needs and various issues according to their importance and changes both for now and in the future.
A comprehensive strategic analysis for the subject of this study should be performed and should indicate the related issues, aims and future objectives. The analysis should reflect on the challenges and opportunities, obstacles, and the areas of strength and weakness (through comparative and gap studies), then the needs of the stakeholders should be addressed. Indicating the basis of success, drawing the expected scenarios, analyzing the strategic options and their applicability, all help in achieving the real objectives of that long-term plan.
All the changes mentioned in this study should be linked so as to enable deriving comprehensive conclusions. Achieving this might -as needed- demand designing mathematical models to represent interactions between various reciprocating relationships such as components and variables related to the scope of this study. That will provide the tool required to forecast the future behavior of these variables and to conduct reliability analyses for the coming 25 years, .i.e. until the year 2032.
The most effective factors in this study should be the subject of prognostic studies that should be compiled and supported whenever applicable by graphical representation.
The methods and best practices should be presented, and the requirements for achieving the objectives of the study should be proposed.
The study should introduce total quality methods and mechanisms that shall achieve close and harmonic coordination among the parameters of the study and the recommended practices so that their application fits labor market demands, international changes, and the current and future local needs.
Determining the results and giving recommendation
Specific Requirements
The reality, capability, and efficiency of all administrative rules, policies, and regulations related to the administrative and educational operation and the graduates’ rehabilitation procedures should be evaluated. In addition, it should satisfy all integrity, transparency, and questioning criteria, as well as creativity and excellence mechanisms in all performance aspects in the higher education institutes.
Studying the current situations, and international experiences, which includes the organization, management, and other services, and developing the human resources, administrative system, and the scientific and practical environment in the higher education institutes as well, and the coordination among them.
Designing the administrative procedures in the higher education institutes, and developing the organizational hierarchy in all different higher education institutes efficiently.
Developing an efficient model/ methods that improve the scientific and practical environment in the institutes, and developing the capability and efficiency of the higher education administration.
A seminar, workshops, and meetings with focus groups should be held in order to conceive and take note of different opinions that help in giving recommendations.
All the activities done in these brainstorming meetings, the seminar and the workshops should be documented and presented to the Supervising Committee of Aafaq.
This study should present a comprehensive report that includes the following:
An executive summary of the study.
A documentation of all reference information included in the study.
Presenting the scientific and objectives outcomes of the study including highlights of the outcomes of meetings with focus groups, general seminars, brainstorming seminars, workshops, etc.
A comprehensive analysis of the outcomes of the study in order to be able to give different recommendations concerning the most appropriate method for the higher education institutes organization and administration.
Evaluating the capability and efficiency for all organization and administration aspects which are related to the organizational issues, procedures, policies, and regulations, as well as clarifying the areas of strength and weakness, opportunities, challenges, and success.
Presenting the different scenarios, forecasts, trends, and the local and international futuristic models in the higher education institutes organization and administration, and its other services and facilities.
Indicating the issues and strategic options –according to their significance- which enable to achieve the objectives of the long-term plan, and its benefit and ability for application.
Giving suggested visions for a strategy that utilizes the organization and administration in the higher educational institutes in the Kingdom, and suggesting the best hierarchies, operations, and administrative systems for the higher education system and all its institutes.
Presenting efficient suggestions, plans, trends, criteria, and mechanisms that comes out with the best and most appropriate policies, procedures, rules, and regulations in terms of practical application to enhance the capability of human resources and the administrative and organizational structures in the higher education institutes, and the appropriate educational environment as well.
Determining the needed methods of execution, budgets, temporal plan, execution responsibilities, training requirements, changing demands, and other technical parameters that affect the quality of the performance.
Defining a monitoring and control system, benchmarks, measuring criteria, and standardized indicators.
